Category Archives: Writing Skills

Apostrophes with Possessive Pronouns?

OK, I was wrong. But I’m not the only one: Many other authorities on English grammar made the same mistake I did.

Here’s what happened. I’m the sponsor and resident grammar authority for a writing club. At today’s meeting, member Richard Ricketts asked me a provocative question: Do possessive pronouns ever have apostrophes?

My immediate answer was no. His doesn’t have an apostrophe, and neither do any of the other possessive pronouns: hers, yours, ours, theirs, whose, its (it’s with an apostrophe means it is).

He nodded – and then he asked me about one. Suppose you wrote a sentence like “One’s handkerchief should always be clean.” Apostrophe or not?

I gulped. We checked the dictionary. Sure enough, one is classified as a pronoun in that sentence (it can also be a noun and an adjective, depending on how it’s used). And yes, the possessive form gets an apostrophe: one’s.

Score one for Richard Ricketts. And deduct a point from anyone who thinks that learning complicated grammatical classifications makes writing easy. Richard’s question underscores what I’ve been saying for years: Learning all that theory just muddies the waters.

Today’s Quiz  ANSWER

The sentence is correct. You feel bad (not badly) when something happens that you regret. (“Feel badly” means your sense of touch isn’t working.)

A technical explanation is that “feel” is a linking verb that takes an adjective.

Here’s the correct sentence again:

I felt bad because I forgot Susan’s birthday. CORRECT

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For I and My Gal: Avoiding Pronoun Errors

Yes, I’m exaggerating. But the pronoun errors I keep running into are almost as ridiculous as singing “For I and my gal” instead of “For me and my gal” in the famous song.

I just edited an article that referred to “dragging the chairs outside for he and Larry.” For he?

But I hear similar errors all the time, often from people with graduate degrees: “for she,” “to he,” “with she and he.”

Folks, it’s “for her,” “to him,” “with him and her.” Please.

And when the weather gets better, we’ll be “dragging the chairs outside for him and Larry.”

(For a review of pronoun rules, click here.)

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More about Emphasis

And there’s a bonus today: You’ll learn a cool way to use a colon.

Yesterday I noted that you can emphasize a fact or idea by putting it at the beginning of a sentence.

Today we’re going to look at another emphasis strategy: Put your fact or idea at the end of the sentence.

I just did it. In fact I’ve done it twice already (see also the first sentence).

This is a twofer because you’re also learning an easy to use a colon.

Here’s how to do it: Write a dramatic sentence. At the end, use a colon instead of a period. Finish with your dramatic ending.

The final gift stunned me: Two plane tickets to New York.

The vet had great news for us: Buffy’s tumor was benign.

Mr. Walker asked me if the report was finished: Oops.

You’ll notice that I use a capital letter after a colon. This one is a judgment call. Some authorities prefer a capital letter, while others like lower case.

Have fun with colons!

Today’s Quiz  ANSWER

The sentence is incorrect. This is a Comma Rule 3 sentence, and it needs two commas, not one.

Here’s the correct sentence:

I asked Jimmy, who had just returned from Afghanistan, to tell us about conditions there. CORRECT

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Emphasis

Today’s topic is emphasis. When you’re talking, you can use your voice, eyes, face, and hands to emphasize particular points. Writers do the same thing, but in different ways.

Here’s an example. A few months ago I edited a press release about a local mathematics team. The original press release started something like this (I’m making up the details):

The Central Florida Collegiate Mathematics Tournament was held on November 13 and 14 in Smithville. The Sabal Palm College Mathematics Team won first place and took home a trophy and a $500 prize.

Here’s how I revised it:

The Sabal College Mathematics Team won first prize in The Central Florida Collegiate Mathematics Tournament, held on November 13 and 14 in Smithville.

I made the story more emphatic by putting the most important information first in the story: Our team won first prize.

Sentences often contain multiple pieces of information. It’s a good idea to decide what you want to emphasize and put that first. Take a look at these examples:

Under the leadership of coach Joan Paine, the Sabal College Mathematics Team recently won first prize in The Central Florida Collegiate Mathematics Tournament. [emphasis on the coach]

In a challenging math tournament, the Sabal College Mathematics Team recently won a trophy and a $500 prize.  [emphasis on the tournament]

Sabal College is proudly displaying a beautiful trophy won by its mathematics team at a recent tournament. [emphasis on the college]

Coming soon: More ways to emphasize important facts and ideas.

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One or Two Spaces after a Period?

Which is correct: One or two spaces after a period?

I encountered this question for the first time one summer back in the 1960s when I took a high-school typing course. Those were the days: In addition to typing “the quick brown fox jumps over the lazy dogs” innumerable times, I learned about carbon paper, typewriter ribbons, Ko-Rec-Type (a coated strip used to correct errors) and…typing two spaces after a period.

Times have changed, folks. We no longer use carbon paper, typewriter ribbons, and Ko-Rec-Type, and we no longer space twice after a period. One space will do.

Typewriters, though wonderful, had limitations. One was a problem called monospacing. Typewriters were designed so that every letter occupied the same amount of space. The “two spaces after a period” practice helped make typewritten pages look more even and consistent.

Many of us think of computers as glorified typewriters, but that isn’t really true. Computers are typography machines, far more sophisticated than the typewriter I pounded on in high school.

Typographers work with letters of different sizes when they set type for publication. (Compare a capital M to a capital I.) Spacing twice after a period ruins the even and consistent look that typographers aim for.

Why is this such a big deal? Truth to tell, it isn’t always a problem. You can type emails with two spaces after each period, and many readers won’t notice. But if you’re typing for publication, or typing something that will be printed in another form (such as a brochure, bookmark, book, magazine article, booklet, newsletter…you get the idea), that extra space after each sentence will have to be removed. The person assigned to do that job is not going to be happy with you.

Every week I type two newspaper columns for my husband, and I often write for publication myself. It makes simple good sense to adopt the “one space after a period” rule for everything I write. No confusion. No problems. And no one has to clean up after me.

(You can read an excellent explanation about this “one space” rule by Farhad Manjoo, technology columnist for the online magazine Slate. For more information about formatting for publication, click here.)

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Apostrophes with Family Names

Apostrophes with family names often cause confusion. Luckily I can suggest a simple way to get these apostrophes right. Or a few simple ways.

They all work 100% of the time – take your pick. Just make sure you have an “of” idea: The house of the Parkers = the Parkers’ house. The terrier of the Parkers = the Parkers’ terrier.

Don’t use an apostrophe if there’s no “of” idea: The Parkers sent me a birthday card. No of!

  • My favorite way to place the apostrophe correctly is to simply spell the name. You wouldn’t say “the Parker,” would you? It’s “the Parkers.” The last letter is “s,” and the apostrophe always goes after the last letter. So it’s Parkers’ house (house of the Parkers).
  • Another way is to turn every apostrophe construction into an “of” idea. So let’s say you’ve written the Parkers new terrier, and you’re wondering where the heck the apostrophe goes. Make it an “of” idea: new terrier of the Parkers. Aha! Put the apostrophe after the last letter (the “s,” in this case): the Parkers’ new terrier.
  • There’s still another way, probably the most elegant of them all. Any family name with “the” in front is going to end in “s,” so that’s where the apostrophe will always go: the Browns’ terrier, the Smiths’ porch, the Johnsons’ SUV, the Rodriguezes’ party, the Chans’ flat-screen TV.
    It’s impossible to put “the” in front of a family name without putting an “s” at the end. Try it!
  • One more thing: Omit the apostrophe when there’s no “of” idea: The Browns bought a time share. The Smiths are on vacation. The Johnsons are having their house painted. The Rodriguezes have company. The Chans are moving.

 

 

(You can watch a PowerPoint about apostrophes by clicking here. )

Family Flickr Wikipedia ok

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It Occurred to Me

The Avon cosmetics company used to offer a cologne called Occur! I never tried it, so I don’t know if it had a pleasant fragrance. I can tell you, though, that the name was awful. (Not surprisingly, Avon no longer sells Occur! although you can still buy it through eBay.)

Occur is a weak word. I can’t imagine anyone putting an exclamation mark after occur. I would have called the fragrance Happen!

Well, no, I wouldn’t. What I really would have done was hire a consultant to come up with something better. Neither occur nor happen suggest that this cologne is the gateway to a romantic adventure.

Suggestion: Don’t use “occurred” when you’re writing about something dramatic or important.

Words carry not only denotations (dictionary meanings) and connotations (subtle shades of meaning) but feelings. I once had a friend who loved the word penultimate, which sounds like an emphatic form of ultimate. But that’s not the meaning. (Penultimate actually means “the next-to-the-last item in a list.” Isn’t language wonderful?)

I always get confused when I come across the word nonplussed. I either have to stop and look it up or sit there and try to remember what it means. (“Perplexed” or “confused,” in case you’re wondering too.) Why is that non there? I always figure that other people are as confused as I am, so it’s a word I never use.

Here’s my point: Choose words for their feelings as well as their meanings. If the meaning is right but the feeling is wrong, choose another word.

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Good Writing Advice 2

I’m wrapping up 2010 by offering my best suggestions about becoming a better writer. Here’s today’s advice: Creating is different from editing.

Creating (generating ideas) and editing (sharpening sentences and correcting errors) are very different activities, involving different parts of the brain.  Both are vital – and they have to be approached in different ways.

Where do ideas come from? On a good day, they simply blaze forth onto a piece of paper or a computer screen. You feel inspired. In bygone days  writers would say that a muse had visited them.

Most of us can’t wait around to be inspired, however. The pump must be primed, so to speak. Reading, doing research, journaling, freewriting, webbing, listing, talking to a friend – there are many ways to start the creative juices flowing.

It can be helpful to remember that “create” does not necessarily involve originality. Most great thinkers freely acknowledge that they’re building on ideas and information from others. The writer’s job is to reshape those materials to fit the task at hand.

Editing requires a totally different set of skills: Knowledge of punctuation, spelling, and the other conventions of writing. It also requires a feel for an effective sentence, along with knowing how to write a thesis statement, how to support it, how to organize a paragraph, and similar tasks.

If you were to look at MRIs or brain scans of hundreds of writers at work, you would soon notice that they use different parts of their brains at different times. You might also notice differences in the way the writers’ brains have developed. English courses in schools and colleges tend to emphasize one at the expense of the other.

Some writers – those who spent many hours diagramming sentences and studying traditional grammar – are terrific editors. Others – who attended liberal schools and were encouraged to express themselves freely – are good at creating.

If you want to be a successful writer, you need to be good at both. Or, alternatively, you need to hire a terrific secretary or marry someone who has developed the skills that you’re lacking.

And, at the very least, you need to remind yourself not to get sidetracked into editing too early in the writing process. Have something to say first. Know where your ideas will be taking you. Look for interesting examples that will draw readers into your ideas.

Then – and only then – you can start focusing on gerunds and indefinite pronoun references and all the other grammatical points that educated writers and readers delight in. (I’ve been known to phone writers to congratulate them on getting a subtle usage issue right.)

Creating comes first, editing is second: Sound advice for any writer.

 

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Using Spaces in Abbreviations

Yesterday was Black Friday, the big shopping day right after Thanksgiving. We were bombarded with TV ads promising great bargains if we arrived at the mall early on Friday morning. Great! I hope everyone found some great shopping deals.

But there was pain mixed with the pleasure. Again and again I saw messages like this on TV:

Doors open at 5am.

The sale begins at 4am.

Nope. There should be a space between the numeral and a.m. or p.m.

OK, I’ll grant you that those periods in a.m. and p.m. are disappearing. But the space is still necessary in these abbreviations.

Here’s how the announcements should have looked:

Doors open at 5 am. CORRECT

The sale begins at 4 am. CORRECT

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Watch out for These Common Errors in English

You may have heard of a movie called The Kids Are All Right. Our local newspaper reprints news releases about the movie with all right spelled correctly.

But the local journalist who does our headlines (and who seems to be on a personal mission to drive me crazy) always changes the title of the movie to The Kids Are Alright. It doesn’t seem to matter that the movie title of the movie is spelled correctly in the first sentence of the news story that follows.

All right is always two words (at least in the United States – the United Kingdom is rapidly moving to the Dark Side on this one).

Here are few more fingernails-on-a-chalkboard common errors in English that we should all avoid:

“I feel badly.”
Nope. You feel bad. “Feel badly” means the nerve endings in your fingertips are damaged. (Similarly, you don’t “look well” in a particular color or garment: You “look good.” Clothing doesn’t enhance your vision.)

“I could care less.”
Nope. It should be I couldn’t care less – meaning that your level of engagement with the issue is so close to zero that it couldn’t go any lower.

“It’s comprised of representatives from every charitable organization.”
Nope. It’s composed of. “Comprise” means “includes”: It comprises representatives from every charitable organization.

“It’s very unique.”
Nope. It’s very unusual. “Unique” and “unusual” aren’t synonyms. Unique means one-of-a-kind. My fingerprints are unique, but they’re not at all unusual.

 

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