Native English Speakers Have Problems

Instant Quiz

Can you improve the sentence below? Scroll to the bottom of today’s post for the answer.

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The BBC is one of the world’s most respected news services. So naturally I was interested in a BBC article called “Native English Speakers Are the World’s Worst Communicators.”

The article points out that people who grew up speaking English sometimes forget that non-native speakers may have trouble understanding them. Click here to read it: http://www.bbc.com/capital/story/20161028-native-english-speakers-are-the-worlds-worst-communicators.

I thought I would learn something new about some hidden minefields in the English language. But the article was disappointing. It pointed out communication habits that (in my opinion) might happen in any language.

Native English speakers sometimes talk too fast, and they make jokes and cultural references that people from other countries may not understand. Those are valid complaints – I’ve seen it happen myself. But are we the only people in the world who do this? I doubt it.

There was one point – right at the beginning – that I thought was valuable. English words often have two contradictory meanings. The article tells a story about a native English speaker who sent an important business message to a person who was still learning English.

The message included an unfamiliar word. The recipient looked it up and found two contradictory meanings – and chose the wrong one. As a result of the confusion, the business lost hundreds of thousands of dollars.

I wonder if you have the same question I did: What – for heaven’s sake – was the word? The article didn’t reveal it. The author said it’s specific to a particular industry, someone might figure it out, and the company would be embarrassed.

I call that…bad writing. The article didn’t have a single example of a confusing word that native speakers should use carefully. That’s not helpful.

I (ahem!) am going to provide two examples.

1. Flammable and inflammable. You probably know that they mean the same thing: able to burn (flammable/inflammable materials, for example). But “in” often means “not”: insecure, indefinite, incapable. Someone who doesn’t know English well might think that inflammable means “fireproof.”
I would tell business writers never to use the word inflammable. Why open the door to confusion? Flammable is a perfectly respectable word, and nobody is going to be confused.

2.  Buckle can mean “connect” (buckle a belt) and “collapse” (his knee buckled). The context will probably make it clear which meaning you want. A smart writer will double-check what they’ve written to make sure the meaning is clear. (In fact smart writers do that routinely, every time.)

I want to make one more point. Regular visitors to this blog know that I often rail against jargon. It’s pompous and confusing, and it hinders communication. Why use it?

Let’s go back to that story about the confusing “industry-specific” term. That is jargon doing its evil work.

Ye gods and little fishes. Why was that term used in the first place? Surely there was a simpler word (or group of words) that would have done the job.

A little common sense and brain power can go a long way. That’s what I wish the article had talked about.

communication

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Short Pencil Point Deviant Art ok

Instant Quiz ANSWER

You should avoid etc. (a Latin abbreviation for “and the rest”) in professional writing. Etc. is an abbreviation for et cetera (“and the rest” in Latin). Notice the spelling: it’s not ect.

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What Your English Teacher Didn’t Tell You is available in paperback and Kindle formats from Amazon.com and other online booksellers.
“A useful resource for both students and professionals” – Jena L. Hawk, Ph.D., Mississippi Gulf Coast Community College

“Personable and readable…Jean knows her subject forwards and backwards.” – Adair Lara, author of Hold Me Close, Let Me Go

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Write Strong Sentences

Here’s a weak sentence I came across recently. See if you can figure out what I don’t like about it:

This cold-hardy, pest-proof, drought-tolerant shrub thrives in sun or light shade and is long lived.

The answer is that the sentence sputters. Your writing should always feel as if it’s going somewhere. And there’s a second problem: too much information has been crammed into one sentence.

Here’s my version:

This long-lived shrub is cold hardy, pest proof, and drought-tolerant. Even better, it thrives in sun or light shade.

 A powerful runner

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Stop Using “Quid Pro Quo”!

Thirty-two writers recently signed a letter to the New York Times complaining about two expressions we often hear in discussions about current events: quid pro quo and “dig up dirt.” You can read the letter here.

I think the letter makes an excellent point: when you use a word carelessly, you risk losing precision and clarity.

The letter mentioned two problems with quid pro quo. One is that many people don’t understand what it means (literally this for that – an exchange of favors).

More seriously, there’s nothing wrong with a quid pro quo exchange of favors, even though the term is often used in an accusatory way. We do it all the time. I’ll water your houseplants when you’re on vacation, and you’ll do the same for me.

If you’re claiming that a politician is pressuring someone for personal gain, that’s not quid pro quo or an exchange of favors. A more accurate word would be extortion.

Similarly the expression “digging up dirt” is too vague to be useful. Are you looking for evidence of wrongdoing? Say so: “I’m researching Richard Nixon’s behavior during the Watergate investigation.”

If someone is pushing a false story, call it what it is: “telling lies.”

“Words matter,” according to those 32 writers. Amen. You and I – in our everyday conversations – are often confronted with choices. We can select words that tell the truth – or we can manipulate, exaggerate, and fabricate.

I highly recommend making the ethical choice.

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NaNoWriMo

November is National Novel Writing Month. NaNoWriMo.org offers a wealth of free resources for anyone who has ever dreamed of writing a novel – and they’re available all year, not just in November.

Since today is November 8, I’m obviously not inviting you to join this year’s push to write an entire novel by November 30 (but go ahead and try if you want to!).

In honor of NaNoWriMo, The New York Times recently wrote an article that’s full of digital resources for novelists: “Ready. Set. Write a Book.” Go to https://nyti.ms/2WpW7Hq.

I’m not a novelist, and I obviously haven’t tried the tools for mapping a plot and developing characters. But I did try Scrivener – software that helps you organize content for any writing task. And I gave up on it very quickly.

You might get the idea that I’m against writing software. No, no, no! Friends who have tried some of those programs say that they’re a huge help.

But I want to point out that you have to figure out what works for you – and stick to it (even at the risk of looking like a dinosaur).

The system I developed in graduate school – notecards, photocopies, and blue or pink legal pads – would probably evoke laughter from writers who efficiently organize tons of information on Scrivener. (You should see the table where I do my writing. On second thought – no, you shouldn’t!)

Scrivener is tidier, but I found it slow and cumbersome. The book I’m writing now (about Shaw’s play Major Barbara) had so many categories that I could never find the quotation I wanted. All those headings and boxes made writing harder for me.

My old system – thumbing through a deck of index card notations and pawing through stacks of legal pads – is admittedly a hit-or-miss way to tackle a writing task. But it works for me.

Do look at the digital tools out there. But don’t feel guilty if they don’t work for you!

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Does a Comma Take the Place of “And”?

I was an English teacher for 40 years. Every semester when it was time to teach punctuation, a student would gently remind me about a rule I hadn’t mentioned: “A comma takes the place of and.”

No, it doesn’t. But there were always a few students who would nod knowingly.

If I thought hard enough, I could probably come up with a sentence where you could indeed substitute a comma for and. But I’d rather save my brain cells for other tasks.

So – if you harbor this urban legend, let it go.

Here are three comma rules that will cover most sentences:

  1. Use a comma when a sentence begins with an extra idea.
  2. Use a comma when you join two sentences with and or but (or any of the seven FANBOYS words).
  3. Use a pair of commas with an interrupter.

You can learn more about these comma rules here. You can download a free handout here. Happy commas!

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Is Grammar Necessary?

Is grammar necessary? My answer might surprise you: No, it isn’t – not if you mean identifying parts of speech and diagramming sentences.

People who adore formal grammar often say that correct grammar is essential if you want to get a precise message across. I say that’s rarely true. Suppose you heard someone say, “John don’t like that restaurant.” The grammar is wrong, but you would understand perfectly.

Here’s a joking message sent to me by my friend Margaret Wheaton. Numerals have been substituted for many of the letters – and yet most people can read the message easily:

Standard English is a beautiful thing. It showcases your communication skills and professionalism. But don’t confuse good writing with grammar gobbledygook. They’re not the same thing.

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Happy Halloween!

I’m celebrating Halloween today! More accurately, I’m celebrating Hallowe’en. I sometimes use the apostrophe even though it’s no longer standard. It stands for the missing “v” in All Hallows’ Even (“evening”) – one of the earlier names for our October 31 holiday.

In honor of Hallowe’en, I’m going to discuss two features of English that are scary – or just plain crazy.

Here’s a sentence that’s grammatically correct but so weird that I would never use it:

Either you or I am likely to win first prize.  CORRECT (but yuk!)

Here’s the rule: in an either/or sentence, the “or” part (or I) determines the verb. I am likely to win first prize is correct. That gives us “Either you or I am likely to win first prize.”

Nope. Grammar be damned – it’s just too awkward for me. I would use this version:

Either you or I are likely to win first prize.  INCORRECT (but I like it)

Let’s go on to something else that’s grammatically correct but – to me – unbearably clumsy: “that of.” Take a look at this sentence from “This Is the Moment Rachel Maddow Has Been Waiting For,” an article in the New York Times Magazine:

If today’s dominant political recreational metaphor is that of the three-dimensional chess game, Maddow is hunched over in the corner of the rec room, methodically putting together a jigsaw puzzle. CORRECT (but yuk!)

What – I ask you – would be lost if you deleted that of?

If today’s dominant political recreational metaphor is the three-dimensional chess game….

Have a wicked Hallowe’en!

Halloween pumpkin

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Writer’s Block

Someone online posted a desperate plea for help with writer’s block. The question mentioned a “massive project” like a book proposal or dissertation.

Oh, my. I feel for you. I was so frozen with fear when I started my own dissertation that I didn’t write a single word for a month.

But there’s hope! I finished my dissertation, learned a lot along the way, and went on to become a pretty productive writer. Here are some strategies to try:

  1. Make up your mind to do it badly. That removes the intimidation factor. You can always make improvements later – and you will, once you have something substantial to work with.
  2. Start with a leading task – something small related to your project. You could type a couple of quotations you’re planning to use, for example, or look something up. Tell yourself “I’m just going to….” Often that will get your engine going.
  3. Know your favorite escapes and excuses. Mine is housework. I didn’t clean my stove for two years while I was writing my dissertation. It was too tempting to divert my energy into making my house sparkle.
  4. Find a buddy. Plan to meet for writing sessions.
  5. Change your location. I went to a coffee shop every evening for an hour.
  6. Don’t worry about inefficiency. Those coffee shop trips involved a lot of wasted time – packing my stuff, driving there, unpacking when I got home, trying to concentrate in a noisy atmosphere. But over the long haul I got a lot done, and those nightly trips gave me something to look forward to.

Good luck, and hang in there!

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Jean Reynolds’ book Five Minutes a Day: Time Management for People Who Love to Put Things Off can be purchased from Amazon.com and other online booksellers for $6.25 (paperback) or $1.99 (Kindle). Other ebook formats are available from Smashwords.com for $1.99.

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Let’s Stop Talking about Possessives

Every American should know the words to The Star-Spangled Banner, our national anthem:

Oh, say, can you see
By the Dawn’s early light
What so proudly we hailed
At the twilight’s last gleaming?

But wait a minute! Because dawn isn’t a person, it can’t own the “early light.” For the same reason, twilight can’t own the “last gleaming.”

Did Francis Scott Key screw up our national anthem?

Of course not. You might have been told you can’t use an apostrophe + s construction unless the owner is human. You can’t say “the dog’s collar” or “the tree’s leaves” or “the song’s lyrics.”

But that’s a bogus rule made up by people who should know better.

How did this mistake get started? Here’s what probably happened. Grammarians often talk about possessives (“Joe’s shoes”). It wasn’t long before some self-appointed grammarians decided that only people can have possessions.

Teachers and editors latched on to that made-up rule, and that opened the door to all kinds of clumsiness: “the collar of the dog” instead of “the dog’s collar” – and so on.

When you stop to think about it, many possessive constructions don’t involve ownership at all. A teacher’s desk is one example. Every classroom I used in my 40-year teaching career had a desk for the teacher (me). I didn’t own it, of course. I couldn’t take it home. But it was still the teacher’s desk.

I want to make two points today.

1. We need to stop talking about “possessives.” When I was teaching, the term I used was “of expressions.”

2. Some apostrophes are disappearing. The Associated Press has dropped the apostrophe from Veterans Day (which used to be Veterans’ Day – the day of the veterans). I often see signs like “Doctors Lounge” and “Judges Entrance.”

James Harbeck has some interesting observations about “of” constructions at this link: https://theweek.com/articles/564165/stop-calling-possessives-possessive

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Get Rid of Empty Words

My husband and I recently leased a new car. We selected the car we wanted from a list of closeout vehicles on the dealership’s website. The sales associate asked if we knew the VIN. I was impressed!

Many people would have said VIN number. That’s not quite correct. A VIN is a vehicle identification number. You don’t need to put number at the end: vehicle identification number number.

Similarly, you don’t need to say ATM machine: it’s an Automatic Teller Machine. Nor is it necessary to say Jewish rabbi, actual fact, or free gift.

Whenever someone says “Can I ask a question?” my response is “You just did!”

There’s no difference between “What’s the current time” and “What’s the time?”

Unnecessary words can clutter your writing. Develop the habit of looking for these redundancies – and getting rid of them. Your writing will be better for it!

Sign with word unnecessary turned into necessary

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